Last update: 27/09/2022
VOLT ASSOCIÉS (hereafter: “we”, “us”) is committed to implementing every necessary measure to ensure a fair and lawful data processing, compliant with applicable laws and regulations, in particular the General Data Protection Regulation (EU) 2016/679 (“GDPR”), and the French Act n°78-17 of 6 January 1978 on Information Technology, Data Files and Civil Liberties.
VOLT ASSOCIÉS may make changes to this Policy from time to time. If amended, we will make sure to publish the new version on the Site with mention of the “last update” date. We encourage you to review this Policy periodically to be informed of how we use your personal data.
THE DATA CONTROLLER
Your data is collected by:
VOLT ASSOCIÉS, VOLT Associés, constitué sous forme d’AARPI, Association d’Avocats à Responsabilité Professionnelle Individuelle
49/51 avenue George V, 75008 Paris, France
Phone: +33 (0) 1 84 79 89 00
E-mail address: firstname.lastname@example.org
THE DATA WE PROCESS
For the purposes of this Policy, “personal data” means any information relating to an identified or identifiable natural person (“Data Subject”).
In the course of our business and operating the Site, VOLT ASSOCIÉS may process some personal data, which is strictly limited to necessary and relevant data in connection with the implementation of our services, in particular for recruitment purposes and to communicate with users.
DATA WE OBTAIN FROM YOU
In order to use services provided on the Site, you may need to communicate some personal data with VOLT ASSOCIÉS.
– When you fill-in the online form to contact us, we collect your name and contact information (e-mail), as well as any information you include in your message.
– When you fill-in the online recruitment form, we collect your name, e-mail and professional information (CV, cover letter, availability date, etc.).
Colleting this information is necessary for VOLT ASSOCIÉS to be able to process your requests in the most efficient manner.
DATA WE COLLECT AUTOMATICALLY
Through your use of the Site, VOLT ASSOCIÉS may collect – in accordance with applicable regulations and with your consent where required – information about your browsing, network or the device used to access the Site. This data includes but is not limited to: your IP address, browsing history on the Site, content viewed, language preferred, operating system and Internet browser type, etc.
The collection of this data is strictly aimed at easing your use of the Site and optimizing its functionalities.
VOLT ASSOCIÉS uses technologies such as cookies to function effectively and to adapt its services to your user terminal. Cookies are small text files created by a website and stored in your user terminal, used to recognize you and keep track of your preferences upon your visits to websites.
When you enter information into a data field on the Site, this passive information collection technology enables us to remember your choices, thus helping us deliver content which is tailored to your interests and preferences.
Moreover, cookies also enable us to compile aggregate statistics concerning the use of the Site, another way for us to improve our service and your use comfort.
TYPES OF COOKIES USED
Session cookies, which memorize technical information about your activity and the way you browse through the Site. They expire as soon as you close out of a web page.
Functionality cookies, which allow us to recognize you upon a repeated visit to the Site, and to adapt it accordingly. They are permanent cookies which persist on your terminal until they expire or are deleted through your browser settings.
CONSENT AND DELETION OF COOKIES
Although most web browsers have settings by default, you may choose to disable one or more cookies, to decline their access or to withdraw your consent. You can choose to accept or decline cookies one at a time, or decline them all on a systematic basis.
You can also manage the cookies used on the Site through the relevant settings on your browser software. The configuration of each browser is described in its “help” menu.
For Internet Explorer: select Settings > Internet Options > Privacy & Security > Block all cookies.
For Firefox: select Open menu > Options > Privacy & Security> Cookies and Site Data.
For Safari: select Menu > Settings > Advanced > Privacy > Content Settings > Cookies > Block Cookies.
For Chrome: select Menu > Settings > Advanced > Privacy and Security > Side Settings > Cookies and site data > Block.
Please be aware that – depending on user settings – access to the Site and its functionalities may know some alterations, for which VOLT ASSOCIÉS shall not be liable.
DATA STORAGE / RETENTION
VOLT ASSOCIÉS does not store your data for longer than is necessary for the purposes for which it is processed, in accordance with applicable laws and regulations.
After this time, we still may retain some data, to the extent necessary to comply with our legal and regulatory obligations. Where we retain data, we do so in accordance with any limitation periods and retention obligations which are imposed by applicable law.
Regarding the information obtained and stored through cookie technology, we retain the data for a maximum of thirteen (13) months, in accordance with applicable law.
Regarding the information collected through our recruitment application forms, we retain the data (CV and Cover Letter) for a maximum of two (2) years after our last contact with the candidate, unless the candidate expressly asks VOLT ASSOCIÉS to destroy their file.
VOLT ASSOCIÉS is committed to implementing all organizational, technical and logistical measures to ensure the physical and IT security of your data, and to protect it against any threat or violation: unauthorized access, loss, disclosure, alteration, etc.
COMMUNICATION OF DATA
The data collected and processed by VOLT ASSOCIÉS through the Site is shared with our legal staff and our administrative personnel, all of whom are held in strict confidence. Data may also be shared with our identified service providers (notably IT) for any and all above mentioned purposes.
Under no circumstances does VOLT ASSOCIÉS sell, lease or trade your personal information to third-parties.
In the event some files require particular attention, we may share data with our foreign offices. Where such transfer is made, we will do so with every precaution necessary to ensure the security of your personal data.
Furthermore and when needed, the data shall be shared with the competent authorities and jurisdictions, to the extent necessary to comply with our legal and regulatory obligations. In such event, we will undertake every reasonable measure to notify you beforehand, unless we are expressly prohibited to do so by law.
YOUR RIGHTS AS DATA SUBJECT
Under applicable laws and regulations and as Data Subject – in particular the GDPR – you are entitled to a number of rights which you may exert at any time.
Right to withdraw consent : Where processing is based on your consent, you have the right to withdraw it at any time.
The withdrawal of consent shall not affect the lawfulness of processing based on consent
before its withdrawal. (GDPR, Art.7)
Right of access : You have the right to know what data is processed or retained by VOLT ASSOCIÉS about you, and to ask for a copy of it at any time. (GDPR, Art.15)
Right of rectification : You have the right to have inaccurate personal data rectified or completed (e.g. name, e-mail address) where it is in connection with the purpose of processing. (GDPR, Art.16)
Right to erasure You have the right to ask for the erasure of your personal data under certain circumstances as specified by applicable laws. (GDPR, Art.17)
Right to restrict processing : Where you have particular reason, such as an issue with the content of data VOLT ASSOCIÉS holds or the way we process the information, you have the right to restrict the processing of your personal data. VOLT ASSOCIÉS will examine your request without delay to assess if this right applies to your situation. Whilst we do so, you may ask us to freeze the processing of your data.
Conversely, you also have the right to ask for restriction where VOLT ASSOCIÉS is about to delete your data, allowing you to retain it with the purpose to exert another right for instance. (GDPR, Art.18)
Right to data portability : You have the right to ask us to send you the personal data you have provided to us in a structured, commonly used and machine readable format. You may also ask us to send this data directly to another controller. (GDPR, Art.20)
Right to object : You have the right to object to the processing of your personal data at any time. This effectively allows you to stop or prevent us from processing your personal data. Your objection may be in relation to all of the data we hold about you or only to certain information. (GDPR, Art.21)
Right to lodge a complaint with a supervisory authority : Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority if you consider that the processing of personal data relating to you infringes applicable laws and regulations. (GDPR, Art.77)
You may exert any and all of these rights by contacting us at the following addresses:
– By postal mail at: VOLT ASSOCIÉS 49/51 avenue George V, 75008 Paris, France
– By e-mail at: email@example.com
GOVERNING LAW AND JURISDICTION
This Policy is governed by the laws of France and any claim or dispute arising out of, or in connection with it, shall be submitted to the exclusive jurisdiction of the Courts of Paris.